Business intelligence tools used to be highly technical and difficult to use. Often they required at least database query level knowledge, making them inaccessible to the majority of some businesses teams. That has all changed in recent years, they are now accessible and intuitive allowing anyone to get the information and data they need. But there is a lot to consider on how to choose the best business intelligence tool.
Who Is Using It
Interface capability and backend processing have come a long way. With the help of AI and machine learning even the most advanced BI tool can be utilized by anyone. Simplifying everything might not always be the answer however, if you have a technically capable team you might want to go for a more technical tool.
These can provide more flexibility with cross-examining data, combining multiple data sets or visual chart generating. You have to consider those who still need to access the data and information but don’t require all the advanced functions, and who is using the tool will be a first priority.
What Is It Being Used For
Note the problems you want this tool to solve and make those checkboxes that the new tool has to tick. If you are going the custom BI tool route which you should always consider, these give the development team a very good base to start from. Never choose a tool just because ‘it sounds good’, always have a defined list of the problems it needs to solve and what features you need.
Integrating With Existing Software
Working out who is using the tool and what the BI tool is being used for is only the start. Next to consider is what software is it replacing but also what other software does it have to integrate with. You might be opting for a standalone solution encompassing everything but usually you will have some existing systems that you want to keep. Databases, invoicing, document creation for example can all be integrated with the new software.
Tools for Training
There is always a learning curve with new software. Considering how much training could be involved with implementing a new business intelligence software is crucial. It could result in a lot of time required for training multiple personnel, or incur costs to train those who will use the BI solution.
This goes without saying, you should always have a budget. Everyone in business knows already to check pricing and costs, certain features might be easy to implement now but in the future could require more investment. Discussing the development procedure and querying each step with a reliable development team or seeking the assistance of an advisor for the project could be a wise investment.
It’s highly important to make a list of ‘what is it being used for’ and find the pain points for your business. All the base functionality will stem from the problem you wish to solve, even if it’s as broad as increasing efficiency or revenue. If you go for an off the shelf solution you might have an abundance of needless features or have a solution that’s missing one of your required features.
Finding the right development team will ensure you get everything you need and Axis Software Dynamics is here to help with all your needs. Our experienced team is available to assist with everything from advising, design and development to make sure you get the best for your business.